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Administrative Assistant

Garth Homer Society


Location:
Victoria, BC V8X 2X7
Date:
19 Oct 2017
2017-10-192017-11-18
Categories:
  • Administrative / Office / Clerical
  • General Help / Labour
Garth Homer Society
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Job Details



 


 


This is a key role in the agency, providing a wide range of administrative tasks and reception duties. In addition, the person in this position plays an important role in greeting all of the staff, clients, families, caregivers and members of the community who come into the building either in person or by phone.


Duties and responsibilities:


Reception Duties


Performs reception and telephone answering duties,; including transferring telephone callers; taking and relaying messages.


Provides secretarial support for the management team and other staff as required


Responsible for taking minutes of various Society meetings


Designs, prepares and distributes forms as required.


Maintains petty cash fund, processes cash/cheques/credit cards


Photocopying and destruction of documents


Attends to the general operation and maintenance of office equipment


Designated as System Coordinator for voicemail system. Processes incoming and outgoing mail


Maintains and updates Society’s central filing system


Facility Bookings and Services


Ensures office and meeting room areas are booked for meetings as required


Responds to rental enquiries and books rentals as required


Arranges for catering with respect to internal meetings held


Client Services


Inputs information into client database


May directly assist clients


Qualifications


Grade 12 completion, plus completion of up to (1) year in secretarial, business administration and/or office management program.


Three years general office experience that includes secretarial, reception and clerical functions.


Experience relating to individuals with developmental disabilities would be an asset.


Job Skills and Abilities


Demonstrated ability to operate a computer and related application software programs, mainly the MS Office suite and Sharevision.


Ability to effectively operate telephone switchboard, photocopier, fax and other office equipment.


Demonstrated ability to type 60 words per minute.


Ability to communicate effectively, orally and in writing, with Board, management, staff, clients and public, at times under challenging circumstances.


Ability to organize work, prioritize urgencies, and carry out the duties of the position, either while working as a member of a team, or independently.


Demonstrated problem solving skills.


Ability to adapt to a frequently changing, busy environment, and comfort working through frequent interruptions.


Additional Information:             


This position requires Union membership.


Hours: 35 hours per week, Monday to Friday


Wage rate: Starts at $17.47 per hour plus benefits (dental, extended health, LTD, Municipal Pension Plan)


Applications to: careers@garthhomersociety.org   


To connect with us in person, please come and see us at the Victoria Black Press Extreme Education & Career Fair, Thursday, October 26, 2017 at the Juan de Fuca Q Centre, 1767 Island Hwy, Victoria, 10 am - 4 pm 

(981066BP)


Posting Code: TJVAN




Posting Code: BPProfile

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