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Finance and Adminitrative Asistant

Town of Creston


Location:
Creston, BC V0B
Date:
12 Jun 2018
2018-06-122018-07-12
Town of Creston
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Job Details

The Town of Creston is now accepting applications for a Finance and Administrative Assistant in the Department of Finance and Corporate Services.
Employment conditions and wages for this position will be as per the Collective Agreement between CUPE Local 2092 and the Town of Creston.
Employment will start as soon as possible.
DUTIES AND RESPONSIBILITIES:
Financial Services
Possesses strong accounting skills.
Effectively maintains payroll systems, statutory reporting and T4’s relating to payroll functions.
Maintains the employee benefit and pension plans. Responds to inquiries and issues regarding benefit and pension plans.
Processes payroll cheques and direct deposits through computer banking when required.
Prepares property tax notices, processes property tax adjustments and coordinates payments.
Creates new utility accounts, calculates billings, and responds to requests for information.
Processes cash receipts, direct deposits, and internet payments.
Develops and maintains central information related to Town assets including buildings, vehicles, and equipment, as directed.
Administrative Support Services
Receives, reviews, and prioritizes incoming communications, and tracks correspondence for required action.
Coordinates and schedules meetings and appointments.
Prepares and distributes agendas and background materials, recording, transcribing and distributing minutes and other pertinent information.
Coordinates the preparation, packaging and dissemination of a variety of correspondence, submissions, reports, and meeting materials.
Creates new files and maintains the department filing system accordingly.
Provides administrative services to assigned committees, including taking of minutes,circulation of agendas and meeting materials, drafting of documents, tracking the status of referrals and / or actions; and maintaining committee records and files.
General Administration
Responds to inquiries, maintains a good knowledge of departmental issues and priorities, and provides assistance to the general public.
Undertakes digital communication tasks, including but not limited to managing the Town’s website, Twitter, Facebook and YouTube accounts.
Provides reception, telephone and cashier back up as required.
Provides back up for other administrative staff, as required.
Other related duties as assigned, as per the nature and scope of the position.
PREFERRED QUALIFICATIONS AND EXPERIENCE REQUIREMENTS:
Completion of Grade 12 plus certification of recognized business administration training and courses, or equivalent experience.
A minimum of 3 years related experience in payroll and accounts payable/receivable or an equivalent combination of experience.
Experience with computer applications such as MS Office, InDesign and other applicable software programs.
Administrative, secretarial, and clerical experience.
Experience in dealing with the general public, government officials, industry, contractors, businesses, and banking contacts.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Advanced knowledge in word processing functions, internet and municipal data base systems, particularly in preparing and revising financial documents.
Thorough knowledge of office procedures and practices.
Good understanding of the organizational structure and responsibilities and operations of the Town departments.
Good knowledge of processing of invoices, fees, licenses, travel vouchers and office expenses.
Sound knowledge of bookkeeping, basic financial systems and processes, and financial operating policies and procedures.
Working knowledge of bylaws, related legislation and regulations.
Ability to maintain moderately complex bookkeeping records.
Ability to work independently and apply significant initiative and confidence.
Ability to work collaboratively and effectively as a team member at all levels of the organization.
Ability to handle multiple projects, diverse workloads, priorities and be a self-starter.
Ability to communicate both orally and in writing with attention to detail and to a high standard of excellence.
Detailed applications containing resume and references to be submitted no later than 4:30 p.m., Friday, June 22, 2018 to:
FINANCE AND ADMINISTRATIVE ASSISTANT
Attention: Corporate Officer
Town of Creston
PO Box 1339, 238 – 10th Avenue North, Creston, BC V0B 1G0 Fax: 250.428.9164 • Email: hr@creston.ca
Only those applicants being considered for an interview will be contacted.

(1011551BP)
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